PrivacyPolicy

Swanwick Bible Weekends is a registered charity (No. 1057718) organising an annual residential Bible study weekend for the Christadelphian community. References to "we", "us", or "our" in this policy refer to the Swanwick Bible Weekends committee.

Our contact for data protection matters is Tim Morgan (Secretary). You can reach us at swanwickbookings@gmail.com.

When you book a place at Swanwick, we collect:

• Your name, email address, and phone number • The names and ages of any children in your party • Dietary requirements and accessibility needs • Payment information (processed securely via our payment provider — we do not store card details)

If you contact us by email or our contact form, we may retain that correspondence.

We use the information you provide solely to:

• Process your booking and payment • Communicate with you about the event (confirmation, updates, reminders) • Arrange accommodation, catering, and session arrangements appropriate to your group • Fulfil any welfare, dietary, or accessibility requirements you have notified us of

We do not use your information for marketing purposes, and we do not sell or share your data with third parties, except where required to fulfil your booking (e.g. passing dietary requirements to the Hayes Conference Centre).

We process your personal data on the basis of:

• **Contract** — to fulfil the booking you have made with us • **Legitimate interests** — to communicate essential event information to attendees • **Legal obligation** — where required by law (e.g. safeguarding duties)

We retain booking records for up to 3 years following the event for accounting and safeguarding purposes. Contact enquiries are retained for 12 months. After these periods, personal data is securely deleted.

You have the right to:

• Request a copy of the personal data we hold about you • Ask us to correct inaccurate data • Ask us to delete your data (where we have no legal obligation to retain it) • Object to or restrict certain processing • Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, contact us at swanwickbookings@gmail.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ico.org.uk).

We take reasonable technical and organisational measures to protect your personal data. Booking information is held securely and access is limited to committee members who need it to organise the event.

This website uses only essential cookies necessary for its operation. We do not use tracking, advertising, or analytics cookies without your consent.

We may update this privacy policy from time to time. The current version is always published on this page. This policy was last reviewed in April 2026.